LMS Progress Summary

GOAL	TARGET	STATUS
Technology Advisory Committee (TAC) identifies a short list of LMS candidates and creates evaluation rubric.	November- December 2024	✅
TAC conducts testing and evaluation of shortlisted LMS candidates and determines which platforms to invite for a demonstration.	December- January 2024-25	✅
Conduct demonstrations to obtain feedback with students, parents, administrators, and teachers to evaluate the final candidates.	February-March 2025	✅
Finalize the most suitable LMS as determined by evaluation rubrics, TAC review, and user feedback.	April-May 2025	✅
Develop implementation and training plans.	Summer 2025	✅
Set up LMS for the district, including user accounts, templates, and integrations with existing systems.	Fall-spring 2025-26	✅
Conduct training sessions for staff members, publish training and reference materials for students and families.	Spring 2026	In progress
Provide in-person and remote professional development and support opportunities for staff.	Summer 2026
Launch the LMS districtwide for staff and students.	August 2026

Fall 2024

November 2024

The Technology Advisory Committee (TAC) began review of LMS candidates, starting with a detailed discussion of what an LMS is and what benefits it will provide to our district. Committee members broke into small groups to conduct an high-level review of the major LMS platforms and reconvened to share feedback and develop a list of priorities.

December 2024

Using feedback from TAC, the technology team created an evaluation rubric, conducted initial demos with the list of candidates, and ruled out those that didn’t meet the requirements.

January 2025

The TAC had two meetings in January to participate in demos from the remaining candidates and rate them according to a checklist. After discussing and submitting feedback, the final candidates were narrowed down to two: Canvas and Schoology. The demos and feedback forms were posted online for any committee members unable to attend.

February 2025

The Middle School Technology Focus Group met to watch a demo of both platforms, test out the sandbox environments and complete task cards, and submit ratings and feedback. Their feedback was used to create a heat map of their scores for each platform.
The TAC demos, sandbox account logins, and feedback forms were posted on the LMS Adoption site.
In-person demonstrations of Canvas were conducted at Westlake High School for students and staff on the Campus Leadership Team and any staff who wanted to attend. Attendees were given directions to the sandboxes and asked to submit feedback on their experiences interacting with the platforms.

March 2025

In-person demonstrations of Schoology took place for the WHS Campus Leadership Team and any staff who wished to attend on 3/13.
The technology team visited staff meetings at the elementary schools and PLCs at the middle schools to update staff on the LMS project, answer questions, and invite their participation in the sandbox review process.

April-May 2025

Reviewed scores and feedback from TAC, focus groups, demonstrations, and sandbox users to evaluate which platform best meets the needs of the district and make a recommendation to the School Board.
Official recommendation made to adopt Canvas, approved by the School Board.

Summer 2025

Fall 2025

Announced upcoming transition to Canvas, notified staff of what they could do to prepare.
Recruited and selected Early Adopter cohort.
Conducted Early Adopter training sessions to prepare for January 20206 activation.
Developed training plan and materials for the district.
Drafted policy and expectation documents to guide implementation.
Worked closely with instructional coaches to help them prepare for the launch and support teachers and staff. Instructional coaches participated in the Canvas Certified Power Users course.

Spring 2026

Supported Early Adopter cohort with full-time implementation of Canvas for at least one class.
Collected Early Adopter feedback to improve and refine platform design, training materials, and policy documents.
Published monthly training modules for district staff.
Conducted in-person trainings on all campuses.
Developed plans for summer in-person and remote professional development and support.
Using feedback from students in Early Adopter courses, began developing student orientation and resource materials.

Summer 2026